Administrative Assistant

ADMINISTRATIVE ASSISTANT

Our fast-growing company is looking for an experienced, energetic part-time administrative assistant with exceptional organizational, written and verbal communication skills, a self-starter attitude, and a proven track record in administrative roles.

This is a part-time, remote or hybrid position with flexible hours and the potential for full-time if desired. We require a minimum commitment of 16 to 24 hours per week. You will primarily work from home; you will be required to attend in-person training and occasional in-person meetings (approx. 4x per month) in Rochester, NY.

If you’re a go-getter looking for a flexible schedule and a company to grow with, come work for us!

ABOUT US

• BioBoost Nest is a B2B, earth-friendly water remediation technology startup with a unique marketplace positioning
• We have rapidly built a loyal customer base with hundreds of successful installations across the US
• We are a small, entrepreneurial-minded team, busy and growing quickly, headquartered in New York

RESPONSIBILITIES

• Administrative Support
  • Provide administrative and operational support to the company President, executives and sales personnel
  • Manage meeting/project calendars and create communications to ensure follow up and timely deliverables
  • Support and troubleshoot order fulfillment with online, email and phone communications

• Asset Management
  • Catalogue and maintain electronic files, records, contact information and client correspondence in our customer and project management database systems
  • Organize image and video assets for marketing purposes
  • Transcribe voice memos and recorded calls into written notes

OUR IDEAL CANDIDATE

• Relevant Experience:
  • Minimum two years’ experience in a business, administrative or customer service role required
  • Associate or Bachelor’s degree preferred
• Location:
  • Based in Rochester, NY, or ability to commute to Rochester for in-person training and occasional meetings (4x per month)
• Computer Skills:
  • Must possess strong computer skills including MS Office (Word, Excel, PowerPoint), Google Suite, Dropbox, Zoom and Adobe Acrobat
  • Proficient using both Apple iOS and Microsoft Windows OS
• Communication Skills:
  • Outstanding written, verbal and interpersonal communication skills required
  • Must be able to interact professionally with executives, and maintain high level of integrity with confidential information
• Organizational Expertise:
  • Possess strong organizational and problem-solving skills with the ability to handle overlapping projects, pivot quickly, work well under pressure and utilize effective time management skills
• Self-starter Personality:
  • Highly motivated, energetic self-starter with an excellent work ethic and “no task is too small” attitude
  • Must be able to perform administrative duties independently with little oversight and be eager to assume new responsibilities as needed

BENEFITS

• Flexible Employment Structure: While this position is initially part-time, we hope to turn this into a full-time position with increased responsibilities. We will accommodate your schedule and create the best structure that enables you to join the ride. We want good people to be part of our team and the future of BioBoost Nest!
• Remote/Hybrid Office: Come into the office. Or don’t! We offer the ability to work remotely or in a hybrid model that is conducive to your schedule and needs.
• Uncapped Growth: There is unlimited opportunity to grow your role with us. We are still in stealth phase, building the founding stage of our team; you are here to chart your own journey. We want you part of the BioBoost Nest family for the long term and are here to empower you and support your career goals.

APPLICATION INSTRUCTIONS

Please submit your resume and cover letter via LinkedIn or email to careers@bioboostnest.com